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Tag Archives: time management

Productive Without Being Miserable

The PolyBlog
September 18 2016

Time Magazine ran an article recently on their site, but it originally showed up on a site called “Barking Up the Wrong Tree”. The article, This Is How To Be Productive Without Being Miserable: 8 Proven Secrets, was of interest to me because of how Time repackaged it for their site — “8 Ways to Be More Productive Without Feeling Like a Robot”.

It is one of the biggest challenges with To-Do lists and time management, and even goal-setting — the feeling that you have given control of your life over to mindless box-ticking, even when you are the one who set the boxes that would be ticked. The article says you don’t need help with knowing what to do, but rather more often than not, how to get going on it. I’m reading Jeffrey Kottler’s “Change” book, and it has similar thoughts early on in the text. The idea that something is holding you back. But I like the different approach here.

The changes in the article are relatively straightforward, and you can read the full list in the above link. Here are the pieces I liked that were a bit newer research areas.

  1. Start the day happy — it has links to help you figure out how to start off the day in a good mood, as the momentum of the good mood far outweighs the drag of a bad mood. So find what helps improve your mood and do it first. Eat breakfast, get some annoying task out of the way as long as it won’t drag you down too much (i.e. if the bump of doing it and getting it out of the way is greater than the drag of doing it), avoid getting bogged down in email right away, etc. If you can, find something that will be later in the day that you’re looking forward to, or even better, PLAN for something to be later in the day to drag you through the morning mugwumps.
  2. Stop worrying and make a plan or list. For me, this is the most important step. I actively do what is called “inbox zero” which is that I almost never have an inbox with more than a screen full of messages in it. If there is something to do from it, I note it on my to-do list, and move the email. So that what is left is actually things I’m going to do really soon i.e. usually before the end of the day. I also have a temp folder where I move stuff that I haven’t logged in my to-do list yet, but aren’t urgent so that I can do mass logging later. But by moving them out of my inbox and on to my list, I can then focus on managing my to-do list with priorities, timelines, groupings, etc. and NOT managing my inbox as a default pile of anxiety makers all saying “do me first”. The goal though is not about the to-do list or even managing your inbox — it’s to get it out of your head and on to paper so you don’t worry about it anymore;
  3. Track your progress and NOTE it by having a “did it” list. I’m not great on this, but it does help a bit with longer-term tracking. For a while, I was trying to write notes to my boss each week to say “Quick update, here’s where we’re at, what got done, etc.”. It was overkill and I stopped, but the positive part was to say to the team, “Okay, this is done, moving on.”

Overall, a better than average round-up, hence why I’m sharing. Click on the original link for the full article.

Posted in Goals | Tagged goals, lists, time management, todo | Leave a reply

Time-management and paying yourself first…

The PolyBlog
October 7 2011

So, a couple of days ago I did a review of an ebook that looked at how to break “writer’s block”. Most of it was really good, and my only major quibble was a risk that some people would find reinforcement for the idea that “getting up early” to write was a good way to find time. My take, and not so much in opposition to the ebook’s premise so much as an added thought, was that too many people misunderstand that to be an example of “time management” when it really isn’t. At least, not unless people are also going to bed early to compensate.

There was, however, an element in the ebook that I didn’t discuss because of a sub-bullet that I’m not sure about. Here’s the premise — as with finance, or priority-setting for writing, you should “pay yourself first”. In the priority world, this means making your writing time a “rock” and putting it in your schedule first, or as the ebook and others describe it, “ring-fencing time for writing”. In other words, block out time that is sacrosanct — time that you will not “cut” or “move” or “reschedule” or “reduce” to make room for other things in your life. For some people, this is first thing in the morning when no one else is awake; or afternoons while their child is napping; or evenings after people have gone to bed. Seemingly a guaranteed way to allow you time to write.

Yet here’s where the problem comes in…what do you do when life intervenes and you HAVE to adjust that time? Well, the simple answer is you treat it like a block, and move it but never never never delete it. It is YOUR time. One of your ROCKS. So you have to do it. And the ebook reinforces this — it suggests that if you miss a day, you give it back to yourself. You pay yourself first, with your time in this case.

I love the premise, I really do. But then I have niggly doubts, because I’ve been in this situation before. I know what happens. I tell myself, “Okay, I wanted an hour a day, but I missed yesterday, so I have to do two hours today.” Yet if I had trouble scheduling an hour, and had to miss it one day, what chance do I have to slip another hour in the next day? Or if I miss two days, three hours on the third day?

For writing, this time shift is possible. For other goals, say working out, it’s not feasible — working out for 3 hours on the third day means more likely that you’ll not only hurt yourself but also you’re not even getting the same benefit. Or if it is $, hurting yourself on day 2’s budgeting or day 3’s budgeting just makes you resent it all the more.

In books on stress, they’ll tell you the complete opposite — if you miss a day, let it go. It is all about DAILY routines, progress over time, incremental success, not rigidly sticking to a schedule. And the more you do something, starting with a clean slate each day, the less likely you are to start getting stressed that you missed a day, and the more likely you are to start making it a habit. Because you reward yourself when you do it but don’t punish yourself if you’re not perfect right out of the gate. For some people though, this will just be an excuse to stop doing it at all — after all, there’s no penalty.

The solution, in my view, is a bit of a hybrid of the two approaches. First, accept that you don’t have only one rock…after all, there’s a reason you bumped your writing time, and it is probably because the short-term urgent need (a kid’s appointment, suddenly realizing you’re out of some ingredient for a dinner you’re having that night with guests and you need some groceries, the pipe in your basement burst and you had to find a plumber) over-rode your long-term important goals. And it is about balance, not about rigidly sticking to a script.

Second, you also can’t just let yourself off the hook — you should be tracking your goals and seeing how your performance is doing. Maybe that’s daily, maybe it’s weekly. But tracking your progress to alert yourself that if your goal was to write for three hours every day and you only managed to accomplish that twice in a month, something’s not working. Either you need to be more realistic in your goal-setting or focus more energy on priority-setting and actually eliminating the other parts that intruded.

After all, if you missed your writing time because you were rushing a friend to the hospital, you don’t “owe” yourself that writing time elsewhere. The goal is for you to manage your priorities so you can set a realistic schedule, not for you to stick rigidly to a schedule so that it manages you.

So I’m comfortable with that “hybrid”. Sounds good to me. It seems far less “formalistic” or “stressful” than paying yourself first and owing yourself if you don’t. But what happens when your tracking doesn’t produce a change? What happens if you’ve set your goal, missed some days, adjusted, tracked some more, and are still missing days? What’s your third “mitigation” strategy?

Is paying yourself first, and owing yourself second, the best solution as it avoids the psycho-babble that follows? I just don’t know. And that’s why I didn’t comment in the previous post. Happy to have views. 🙂

Posted in Goals | Tagged goals, personal, time management | Leave a reply

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